Smart Accounting software allows you to monitor all print, copy, scan and fax activity for devices and associate costs for tracking and charge-backs. This comprehensive solution allows you to understand and manage document output costs to reduce your Total Cost of Ownership.

Overview

ABOUT SMART ACCOUNTING

• Tracks Activity by User – Access to MFP features requires a pre-assigned user code, which accurately tracks all activity for future reporting.
• Creates Detailed Reports – Administrative and end-user reports provide detailed information on all activity and allows costs to be associated for tracking or user bill-back purposes
• Provides Advanced Tracking – Smart Accounting supports tracking of not only printing and copying but also can accurately track all scanning and outbound faxing activity for advanced reporting.

MAJOR APPLICATIONS

• Targeted towards small to mid-size business looking to control and save on document output costs
• Facilitates charge-backs for document output, which is critical in environments such as Real Estate

BENEFITS

• Cost effective accounting solution for output tracking and charge-backs
• Automates the process of allocating costs back to end users or departments for document output
• Allows you a controlled way to offer color output while accurately tracking individual usage

USING SMART ACCOUNTING

• User codes and device privileges (such as color printing and copying) are assigned via the Smart Device Monitor for Admin application.
• All print activity as well as walk-up copying, scanning and faxing is tracked via the user code
• Detailed pricing assignments are created and associated to user’s activity prior to report generation
• Multiple pricing tiers can be created allowing for advanced reporting
• Detailed reports included Administrative, End-User and Departmental summaries
• Reports can be printed or exported to XLS for future reference

IMPLEMENTING THIS SOLUTION

• Installs on an administrative computer, eliminating the need for an accounting server on the network
• Print tracking is supported by standard print drivers or can be used with customized pop-up drivers for shared PC environments
• Report export is available in XLS format for importation into other accounting software solutions