The Importance of Commercial Imaging.
A disaster recovery plan is critical to keeping any business running smoothly. But when it comes to schools, these plans need to be developed with an additional concern in mind – the protection and preservation of vital student and school information. If you have to close your doors because of a disaster, whether it’s a hurricane or a cyber-attack, you will want to ensure that you can get back up and running as quickly as possible without needing to recreate or re-access all of your records from scratch. That’s why commercial imaging is so important for schools today.
What is commercial imaging?
Commercial imaging is a method of digitally capturing documents stored in paper form, so they're searchable, retrievable, and duplicable. It protects them from loss or destruction because digital data is more easily defended than its analog equivalent. All schools should make sure they take steps to protect their data as well as their faculty and students in case of an emergency. Scanning in your documents is one way to do that.
What are the benefits of commercial imaging?
Paperless school systems use digital scanning software to scan paper documents and convert them into searchable PDFs. The financial impact of having no records for students, staff, payroll, and more could cripple any school system. All schools should consider investing in commercial imaging as part of their data protection strategy so they don’t have to worry about what happens if an emergency strikes! A paperless school system is much safer because no damage-causing event can render critical records unavailable.
How can commercial imaging help in the event of a disaster?
Commercial imaging systems can help your school system keep documents safe in the event of a disaster by digitizing paper. Schools have seen an increase in paperless policies, but most schools still have old paper documents that are vulnerable to fire and water damage. By digitizing these documents, the school can save them digitally, which is safer than storing hard copies of all their records.
What are some other benefits of digitizing school records?
If your school still uses old paper records and books, they take up valuable space in your library and classrooms. Scanning essential documents can create more physical space. Lastly, digitizing school records can save time for both teachers and students because there's less to manage physically on the classroom floor or in the office file cabinet. Schools spend countless hours sorting and organizing records. You'll spend far less time scanning them into digital files that are easy to access anywhere with an internet connection!
Let Us Improve Your Business Solutions!
The digital revolution presents both opportunities and challenges for organizations as they try to leverage technological advancements while also identifying security threats, especially in the social-media security space. Taking advantage of reliable digital and practical solutions better serves your customers, and ultimately, improves your profit margin. As an IT partner, we at Preferred Office Technologies employ state-of-the-art equipment and use best practices and a best-of-breed approach to ensure our clients’ IT systems are safe and effective. If you’d like to learn more, send us a message, or give us a call: 479-782-7991 (River Valley); 479-521-6209 (Northwest Arkansas); 918-212-8412 (Tulsa).